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Introduction
Introduction
Google Meet is a video conferencing tool that is included as part of G Suite for Education.
Please take note of the following requirements for using Google Meet:
https://support.google.com/meet/answer/7317473
Google are regularly adding new features and making improvements to all of their products, including Google Meet. You can see a full list here:
https://gsuiteupdates.googleblog.com/search/label/Google%20Meet
Please do not use a web browser on the school's remote access server to connect using Google Meet. Neither your camera nor microphone will work.
Guidelines
Guidelines
Staff that wish to connect with students through a video meeting should adhere to the following guidelines:
Google Meet should be used in all circumstances
you must avoid using other third party video conferencing software
all video meetings should be started using Google Classroom
you should avoid scheduling video meetings using Google Calendar
all video meetings should be recorded and retained
at least two members of staff should be present in a video meeting, whenever possible
students should be forewarned that they should be dressed appropriately
if you wish to engage with larger numbers of students, you should consider live streaming the meeting
Important information
Important information
Please take note of the following:
all participants are able to send chat messages during a video meeting
only the primary teacher of the Google Classroom is able to mute or remove other participants
participants are able to unmute themselves at any time
participants that have been removed from a meeting are able to rejoin as long as the meeting is still active
to prevent students from rejoining a meeting, staff should ensure all students have either left or manually been removed before ending the meeting
Set up a video meeting in Classroom
Set up a video meeting in Classroom
go to classroom.google.com
click the class > Settings
under General, click Generate Meet Link
in the top-right corner, click Save
Once this Meet link has been generated it can be used at any time to conduct a video meeting with students from that class.
You should inform students of an upcoming video meeting by using a class announcement on the stream page, and adding the Meet link.
You may also want to schedule a follow up announcement a few minutes before the video meeting is scheduled to commence.
Start a video meeting in Classroom
Start a video meeting in Classroom
go to classroom.google.com
click the class
click the Meet link
check that you're signed in with your @cbsc.co.uk Google account (top-right corner)
click Join now
As soon as a staff member is present in the meeting, students will be able to join.
You are able to invite other members of staff to join the meeting by sharing with them the Meet link. They do not need to be co-teachers of the class.
Record a video meeting
Record a video meeting
https://support.google.com/meet/answer/9308681#start
start or join a meeting
click More > Record meeting
wait for the recording to start
click More > Stop recording when you finish
The recording file will be saved to the meeting organizer's My Drive > Meet Recordings folder. They can subsequently choose whether and with whom to share the recorded meeting.
Reasons to avoid using Google Calendar
Reasons to avoid using Google Calendar
You should avoid scheduling video meetings using Google Calendar for the following reasons:
video meetings are not 'nicknamed' and hence lack the same safeguards that exist within Google Classroom
Meet URLs generated within Google Calendar are perpetual, regardless as to whether you subsequently delete the event
students are able to join and rejoin video meetings without a member of staff being present, at any time
video recordings are automatically linked to the Calendar event, and shared with all participants (including students)
Create a live stream event
Create a live stream event
open Google Calendar
click Create and then More Options
add the event details (date, time & description)
add other members of staff that will participating in the video meeting
select video conferencing > Google Meet
next to Join with Google Meet click the down arrow > Add live stream
click Save
Create an additional event for view-only guests
Create an additional event for view-only guests
open Google Calendar
double-click the newly created live stream event
at the top right, click More actions > Create view-only event
add the students that you want to invite to the live stream event
click Save
click Send
Start and stop a live stream
Start and stop a live stream
Staff should join the video meeting by clicking on the Meet URL in the calendar event.
Once you are ready to start the live stream:
select More > Start streaming
select More > Record meeting
Students can watch the live stream by clicking on the Watch live stream URL in the calendar event.
Once you have finished with the meeting:
select More > Stop recording
select More > Stop streaming
The recording file will be saved to the meeting organizer's My Drive > Meet Recordings folder. They can subsequently choose whether and with whom to share the recorded meeting.
If you would like to engage with students during a live stream, you can invite them to submit questions using Google Slides. Please see the following link for advice on how to set this up:
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